Tips for a clean PDF from PNG files
- Crop screenshots first. Status bars, browser tabs and empty space make a PDF look untidy. Trim them with Crop image before converting.
- Pick the page size for how it will be used. Choose A4 (UK and Europe) or US Letter if the PDF may be printed. Choose "Same as image" for PDFs that will only be read on screen, so each screenshot fills its page with no borders.
- Use landscape for wide screenshots. Desktop screenshots are wider than they are tall. Automatic orientation turns those pages sideways so the image is not shrunk.
- Name the PDF clearly. "Order confirmation 2026-10-14.pdf" is easier to find later than "download.pdf".
Common mistakes
- Screenshots in the wrong order. Phones and computers often sort files by name or newest first. Check the order in the box before converting, especially for a conversation or a multi-step receipt.
- Very large PDFs. PNG photos are big, and a PDF made from them is too. If the result is too large to email, convert the photos to JPG first or shrink them with Compress image, then make the PDF.
- Expecting searchable text. A PDF made from images contains pictures of text, not text you can search or copy.
Examples
Proof of payment: take screenshots of a bank transfer confirmation and the invoice it paid, convert both PNGs into one PDF, and send a single attachment.
Online order records: save the order and delivery screenshots from a shopping app as one PDF for your records or a return request.
Class notes or slides: combine slide screenshots into one PDF so you can read them in order on any device, and add page numbers if you will print them.